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City of Holly Springs

PARTNERSHIP AGREEMENT
BETWEEN
THE CHEROKEE COUNTY BOARD OF EDUCATION
AND
THE CITY OF HOLLY SPRINGS
This agreement entered into on this 5th day of September, 2013 by and between
The Cherokee County Board of Education, hereinafter referred to as the “School Board”
And
The City of Holly Springs hereinafter referred to as the “Holly Springs.”
WHEREAS, the School Board’s mission is to enable all students to become contributing
citizens who can communicate effectively, gather and use information, make responsible
decisions, utilize technology effectively and adapt to the challenges of the future; and,
WHEREAS, one of the School Board’s Major System Priorities is to increase parental
and community involvement through public engagement policies and practices that treat parents,
businesses, community-based organizations and agencies, local institutions of higher learning
and other public entities as true partners in the educational process; and,

WHEREAS, Holly Springs’ mission is to provide efficient and effective municipal
services to Holly Springs residents, recognize and collaborate on regional issues in order to
maintain and improve the quality of life for the citizens of Holly Springs; and,
WHEREAS, Holly Springs is located in the heart of Cherokee County extending from the
Little River to the south, to exit 14 of I-575 to the north, to Marble Quarry Road to the west to
Harmony on the Lake Boulevard to the east; and,
WHEREAS, Holly Springs’ current projections indicate continued growth for years to
come and the city plans to take an aggressive and pro-active approach to deal with the
anticipated growth.
Now therefore in consideration of the covenants and conditions set forth herein the
parties agree as follows:
ARTICLE I
The parties agree that the foregoing recitals are true and correct and incorporated herein
by reference:
ARTICLE II
The School Board will:
1. Assess no costs to the other party in cases of easement granting.
2. Share information and facilities in emergency situations, such as natural disasters and
inclement weather; and share information concerning road conditions, especially in inclement
weather.
3. Continue to allow the City use of school facilities upon request, waiving the rental fee as
reflected in School Board Policy KG, including, but not limited to, use of the Holly Springs
Elementary School parking lot for the City’s annual Autumn Fest and Easter Egg Hunt events.
4. Evaluate and allow joint purchasing opportunities for goods and services on a case-by-case
basis.
5. Coordinate needs determinations and future school site selection with the City’s
Community Development office Department.
6. Correspond the needs of future school sites with other planned city land uses, such as parks,
fire stations, law enforcement precincts and public libraries, in order to purchase larger tracts of
land, share infrastructure costs and provide for joint use of public facilities.
7. Evaluate and allow on a case-by-case basis alternate financing opportunities by the city to
construct infrastructure or acquire land for redevelopment opportunities such as community
improvement districts, business improvement districts and tax allocation districts, the City and
the Holly Springs Downtown Development Authority.
8. Participate with the city’s long-term planning effort and provide input as to school capacity,
planning and construction efforts.
9. Promote ongoing coordinating efforts to assess the locations and types of future population
growth. This includes the school system being directly involved in land use projections and
discussions of such, so that future school sites will not adversely impact Holly Springs’ plans for
land usage. This initiative will include the sharing of database information, such as population
trends, enrollment, zoning applications, etc.
10. Develop methods to work in conjunction with the City in its zoning process, so that
developers are routinely expected to discuss mitigating the financial impact on the school system
and Holly Springs.
11. Recognize and welcome input when initiated or requested by a City representative at School
Board meetings, so that school system recommendations and decisions made in such meetings
are routinely considered by the City in that forum, as need be.
12. Provide regular opportunities for City representatives to inspect surplus property in order to
determine if there may be a need for such property (first right of refusal).
13. Pursue joint grant opportunities in both parties’ best interests.
14. Promote the City’s community special events through existing communication channels, as
permitted by School Board policy.
ARTICLE III
Holly Springs will:
1. Assess no costs to the other party in cases of easement granting of City-controlled property.
2. Assess no costs to the other party in terms of storm water impact fees.
3. Share information and facilities in emergency situations, such as natural disasters and
inclement weather; and share information concerning road conditions, especially in inclement
weather
4. Coordinate needs determinations and future City construction projects with the School
Board’s Department of Planning and Forecasting.
5. Evaluate and allow joint purchasing opportunities for goods and services on a case by case
basis.
6. Correspond the needs of planned City land uses, such as parks, fire stations, law enforcement
precincts and public libraries, with future school sites in order to purchase larger tracts of land,
share infrastructure costs and provide for joint use of public facilities.
7. Promote ongoing efforts to assess the locations and types of future population growth. This
includes the school system being directly involved in land use projections and discussions of
such, so that future school sites will not adversely impact City plans for land usage and vice
versa. This initiative will include the sharing of database information, such as population trends,
enrollment, zoning applications, etc.
8. Work in conjunction with the School Board in the City zoning process to
request mitigation of the financial impact of residential developments on the school system.
9. Recognize and reserve time for input for a school system representative at public zoning
meetings so that school system analysis and recommendations made in such meetings are
routinely considered by the City in that forum. When requested by the School Board, the same
courtesy shall be applicable to City Council meetings.
10. Include School Board system analysis documentation in zoning packets which are distributed
to the Planning Commission and City Council in advance to all public meetings and incorporate
a summary of the analysis within the city’s zoning analysis.
11. Provide judges for the School System Science Fair, Young Authors Fair, Governors Honors,
Speech Contests and other related functions.
12. Provide and establish a Speakers Bureau list, for City employees to serve as classroom
speakers on requested topics.
13. Provide release time with pay to employees in order for them to work with and mentor
principals, teachers and students to ensure that student achievement gains are recognized,
particularly in the subject areas of science and math.
14. Provide internship opportunities for Cherokee County students as it relates to the School
Board’s future Career/Technical Education “Senior Project” requirements in all applicable fields.
15. Pursue joint grant opportunities in both parties’ best interests.
16. Assess fees as each residential building permit is pulled pursuant to the attached schedule and
remit said fees to the School Board on a quarterly basis.
17. Allow the School Board to use the City-owned portion of J.C. Mullins Park upon request,
waiving the rental fee and deposit as set forth in the City of Holly Springs Municipal Service
Master Fee Schedule.
18. Shall provide portable police radios in the front office of each school within the city to
enhance security and communication in the event that the school needs assistance from the City
of Holly Springs Police Department.
19. Provide opportunities for Senior Projects for high school students including service as project
mentors when staff members and/or volunteers are available.
20. Accept all children/interested participants for participation within its programs without
regard to their gender, race, political affiliation, age, national origin or handicapping condition.
Children/participants with handicaps must be provided all necessary levels of supervision and
must be included within the activities of the partnering organization. As a result of this
partnership agreement, Holly Springs must adhere to all local, State or Federal laws regarding
education.
ARTICLE IV
The term of this contract is September 5, 2013 through September 5, 2014. This contract shall automatically renew for additional terms not to
exceed five years unless either party notifies the other at least 60 days prior to renewal date.
ARTICLE V
This contract may be terminated by either party upon thirty (30) days written notice to the other
party with or without cause. All notice of this contract shall be given to the Superintendent of
Cherokee County Schools at 110 Academy Street, Canton, Georgia 30114, and to the City
Manager of Holly Springs, at 100 Hickory Circle, P.O. Box 990, Holly Springs, Georgia 30142.