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DJE – Purchasing

  • Document Link: DJE – Purchasing
  • Title: Purchasing
  • Section: D. Fiscal Management
  • Adoption Date: 07/19/2018
  • Ref Code: O.C.G.A. 20-02-0109, O.C.G.A. 20-02-0168, O.C.G.A. 20-02-0501, O.C.G.A. 20-02-0503, O.C.G.A. 20-02-0506, O.C.G.A. 50-05-0070
  • Document Link:  Guidelines

Descriptor Code: DJE

The Cherokee County Board of Education has the responsibility to assure that all purchases are made in the best interest of the School District both as to the quality and usefulness of the purchases in meeting program goals and as to economy and efficiency. Therefore, the School Board will authorize the purchasing of all materials, goods, services and supplies for the School District (including items for the School Nutrition Program) in accordance with state law and standard purchasing practices.

State law requires State Works Contracts to be competitively bid and approved by the School Board unless the School Board declares an emergency. The Superintendent or designee will have the authority to issue regulations, competitive solicitations, or other procedures governing the procurement process where there exists no specific state law or State Board rule that must be followed. In addition to pricing, the procedures established by the Superintendent may consider performance of the vendor with the School District, performance of the vendor with other customers, the convenience of the vendor, other benefits offered by the vendor, the uniqueness of the product or the service, or any other factor which may make the acceptance of a proposal from a particular vendor in the best interest of the School District.

Except as may be required by State law for State Works Contracts, emergency purchases constitute an exception to the competitive process if declared by the Superintendent or designee. Emergency purchases will be made using whatever process will enable the purchase to be made at the least cost to the School District under the circumstances.

At all times, the Superintendent will follow all mandated processes required by state law, set forth in State Board of Education rules or procedures, or regulations of the State Department of Education.

ADOPTED: August 2, 2001      REVISED: July 19, 2018