Record Requests
CCSD RECORDS REQUEST
The Chief of Staff’s Office has been designated to respond to Open Records Requests submitted to the School District. Specifically, the Legal Compliance team, who report to the Chief of Staff, is the direct point of contact for CCSD records management.
Click here to submit your open records request online
For questions related to records requests process, please email records.request@cherokeek12.net
Mailing Address
Cherokee County School District
Financial Management Division
1205 Bluffs Parkway
Canton, GA 30114
770.721.8425
GEORGIA OPEN RECORDS REQUEST
The Legal Compliance Office utilized a digital online platform for Open Records management. To ensure accurate record keeping and provide a secure option to release CCSD records, all correspondence and records production should be digital. If a request is received in physical form, the recipient will convert the request to a digital format and upload it to the online platform.
Under the Georgia Open Records Act (OCGA §50-18-70) all public records are available for inspection and copying unless they are specifically exempted from disclosure under the law. If a government agency or custodian of public records withholds a public document from production under an Open Records Request, they will cite the provision of Georgia law that exempts the record from being produced.
The Georgia Open Records Act does not require governmental entities to answer questions, conduct research or compile information. Open records requests should seek the inspection and/or production of records.
All open records requests to inspect or copy records must be made in writing to the Coordinator of Records Management. The school district will provide information relating to the request, as permissible and applicable by law, within three (3) business days after it has been received by the district. If production of the information is not possible within that timeframe, the Coordinator of Records Management will issue correspondence with an explanation. Please note that the Cherokee County School District charges reasonable fees to produce records in accordance with the Georgia Open Records Act.
Many public documents and records can be found on the Open CCSD webpage, including financial documents, School Board agendas and meeting minutes, and School Board policies.
For more information about the Georgia Open Records Act, please see the Georgia Attorney General's Office website at https://law.georgia.gov/key-issues/open-government/law.
STUDENT RECORDS
EDUCATIONAL RECORDS: Student educational records, such as report cards and disciplinary records, are largely protected by the Family Educational Rights and Privacy Act (FERPA) and in most cases can only be provided to parents and eligible students.
- Requested by the parent/guardian or student: Student educational records may be requested by a parent, a guardian, or an individual acting as a parent in the absence of a parent or guardian, or by students if they are age 18 or older. Requests may be made directly to the school, and the school will provide those records to the requestor.
- Requested by a Guardian Ad Litem, CASA or DFCS: Click here to submit online requests for education records.
- Requested by an attorney, law firm or other third party: Click here to submit online requests for education records.
STUDENT TRANSCRIPTS: Requests for a high school transcript and/or proof of graduation may be submitted through Parchment. This online self-service platform requires the user to set up an account; many students set up their account while still enrolled in high school. https://www.parchment.com/
SPECIAL EDUCATION: SPECIAL EDUCATION: Requests should be submitted to sped.records@cherokeek12.net with the appropriate release form.
EMPLOYEE RECORDS
Current employees may request copies of their own records from the employee’s work location and through PowerSchool. Former employees or another individual who is seeking copies of a CCSD employee record should submit a records request via the online request for employment records.
For requests related to employment verification and experience, please visit the Human Resources Compensation Resources Page (click here).
Additionally, in order to protect confidentiality rights of all employees, no record or document shall be released with information which would not be construed to be an open record pursuant to O.C.G.A. 50-18-70. Certain personal information shall not be disclosed unless otherwise excepted by law or written consent of the subject employee, including the following: home mailing and email address, home telephone number, social security number, insurance information, medical information, mother’s birth name, day and month of birth, credit card or debit card numbers, bank account or driver’s license information, financial data or information, confidential job performance evaluations and reference checks of employees. When responding to request for information, the above items shall be redacted from the materials provided if possible.