Record Requests
CCSD RECORDS REQUESTS
GEORGIA OPEN RECORDS
Under the Georgia Open Records Act (OCGA §50-18-70) all public records are available for inspection and copying unless they are specifically exempted from disclosure under the law. If a government agency or custodian of public records withholds a public document from production under an Open Records Request, they will cite the provision of Georgia law that exempts the record from being produced.
The Georgia Open Records Act does not require governmental entities to answer questions, conduct research or compile information. Open records requests should seek the inspection and/or production of records.
All open records requests to inspect or copy records must be made in writing to the Coordinator of Records Management. The school district will provide information relating to the request, as permissible and applicable by law, within three (3) business days after it has been received by the district. If production of the information is not possible within that timeframe, the Coordinator of Records Management will issue correspondence with an explanation. Please note that the Cherokee County School District charges reasonable fees to produce records in accordance with the Georgia Open Records Act.
Many public documents and records can be found on the Open CCSD webpage, including financial documents, School Board agendas and meeting minutes, and School Board policies.
For more information about the Georgia Open Records Act, please see the Georgia Attorney General's Office website at https://law.georgia.gov/key-issues/open-government/law.
STUDENT RECORDS
EDUCATIONAL RECORDS: Student educational records, such as report cards and disciplinary records, are largely protected by the Family Educational Rights and Privacy Act (FERPA) and in most cases can only be provided to parents and eligible students.
- Requested by the parent/guardian or student: Student educational records may be requested by a parent, a guardian, or an individual acting as a parent in the absence of a parent or guardian, or by students if they are age 18 or older. Requests may be made directly to the school and the school will provide those records to the requestor.
- Requested by a Guardian Ad Litem, CASA or DFCS: Requests for student educational records should be submitted to records.request@cherokeek12.net.
- Requested by an attorney, law firm or other third party: Requests for student educational records should be submitted to records.request@cherokeek12.net with the appropriate release form.
STUDENT TRANSCRIPTS: Requests for a high school transcript and/or proof of graduation may be submitted through Parchment. This online self-service platform requires the user to set up an account; many students set up their account while still enrolled in high school. https://www.parchment.com/
SPECIAL EDUCATION: Requests should be submitted to sped.records@cherokeek12.net with the appropriate release form.
EMPLOYEE RECORDS
Current employees may request copies of their own records from the employee’s work location. Former employees or another individual who is seeking copies of a CCSD employee record should submit a records request to records.request@cherokeek12.net.
State law protects some parts of employee records from disclosure to the public and release to third parties.
CCSD Contact Information for Records Requests
Trey Saunders
Coordinator of Records Management
770.721.8425
records.request@cherokeek12.net
Mailing Address
Cherokee County School District
Financial Management Division
1205 Bluffs Parkway
Canton, GA 30114